Privacy Policy

Note: Part A of this document is our General Privacy Notice.
Role-holders (e.g. Churchwardens, Licensed Ministers and Clergy, communion assistants, PCC officers, Deanery Synod representatives, leaders of intercessory prayer, children’s & youth group workers, Lifegroup leaders etc), should refer to the Special Privacy Notice for Role-holders in Part B of this document, which describes the privacy arrangements as they affect their roles.

Part A: General Privacy Notice

Your personal data – what is it?

“Personal data” is any information about a living individual which allows them to be identified from that data (for example a name, photographs, videos, email address, or address). Identification can be by the information alone or in conjunction with any other information. The processing of personal data is governed by [the Data Protection Bill/Act 2017 the General Data Protection Regulation 2016/679 (the “GDPR” and other legislation relating to personal data and rights such as the Human Rights Act 1998].

Who are we?

This Privacy Notice is provided to you by the Parochial Church Council (PCC) of St Andrew’s Church, Whitehall Park which is the data controller for your data.

The Church of England is made up of a number of different organisations and office-holders who work together to deliver the Church’s mission in each community. The PCC works together with:

the incumbent of the parish (that is, our vicar)
the bishops of the Diocese of London; and
the London Diocesan Fund, which is responsible for the financial and administrative arrangements for the Diocese of London.

As the Church is made up of all of these persons and organisations working together, we may need to share personal data we hold with them so that they can carry out their responsibilities to the Church and our community. The organisations referred to above are joint data controllers. This means we are all responsible to you for how we process your data.

Each of the data controllers have their own tasks within the Church and a description of what data is processed and for what purpose is set out in this Privacy Notice. This Privacy Notice is sent to you by the PCC on our own behalf and on behalf of each of these data controllers. In the rest of this Privacy Notice, we use the word “we” to refer to each data controller, as appropriate.

What data do the data controllers listed above process?

They will process some or all of the following where necessary to perform their tasks:

Names, titles, and aliases, photographs;
Contact details such as telephone numbers, addresses, and email addresses;
Where they are relevant to our mission, or where you provide them to us, we may process demographic information such as gender, age, date of birth, marital status, nationality, education/work histories, academic/professional qualifications, hobbies, family composition, and dependants;
Where you make donations or pay for activities such as use of a church hall, financial identifiers such as bank account numbers, payment card numbers, payment/transaction identifiers, policy numbers, and claim numbers;
The data we process is likely to constitute sensitive personal data because, as a church, the fact that we process your data at all may be suggestive of your religious beliefs. Where you provide this information, we may also process other categories of sensitive personal data: racial or ethnic origin, sex life, mental and physical health, details of injuries, medication/treatment received, political beliefs, labour union affiliation, genetic data, data concerning sexual orientation and criminal records, fines and other similar judicial records.

How do we process your personal data?

The data controllers will comply with their legal obligations to keep personal data up to date; to store and destroy it securely; to not collect or retain excessive amounts of data; to keep personal data secure, and to protect personal data from loss, misuse, unauthorised access and disclosure and to ensure that appropriate technical measures are in place to protect personal data.

We use your personal data for some or all of the following purposes:

To enable us to meet all legal and statutory obligations (which include maintaining and publishing our electoral roll in accordance with the Church Representation Rules);
To carry out comprehensive safeguarding procedures (including due diligence and complaints handling) in accordance with best safeguarding practice from time to time with the aim of ensuring that all children and adults-at-risk are provided with safe environments;
To minister to you and provide you with pastoral and spiritual care (such as visiting you when you are gravely ill or bereaved) and to organise and perform ecclesiastical services for you, such as baptisms, confirmations, weddings and funerals;
To deliver the Church’s mission to our community, and to carry out any other voluntary or charitable activities for the benefit of the public as provided for in the constitution and statutory framework of each data controller;
To administer the parish, deanery, archdeaconry and diocesan membership records;
To fundraise and promote the interests of the Church and charity;
To maintain our own accounts and records;
To process a donation that you have made (including Gift Aid information);
To seek your views or comments;
To notify you of changes to our services, events and role holders;
To send you communications which you have requested and that may be of interest to you.
These may include information about campaigns, appeals, other fundraising activities;
To process a grant or application for a role;
To enable us to provide a voluntary service for the benefit of the public in a particular geographical area as specified in our constitution;

What is the legal basis for processing your personal data?

Most of our data is processed because it is necessary for our legitimate interests, or the legitimate interests of a third party (such as another organisation in the Church of England). An example of this would be our safeguarding work to protect children and adults at risk. We will always take into account your interests, rights and freedoms.

Some of our processing is necessary for compliance with a legal obligation. For example, we are required by the Church Representation Rules to administer and publish the electoral roll, and under Canon Law to announce forthcoming weddings by means of the publication of banns.

We may also process data if it is necessary for the performance of a contract with you, or to take steps to enter into a contract. An example of this would be processing your data in connection with the hire of church facilities.

Religious organisations are also permitted to process information about your religious beliefs to administer membership or contact details.

Where your information is used other than in accordance with one of these legal bases, we will first obtain your consent to that use.

Sharing your personal data

Your personal data will be treated as strictly confidential. It will only be shared with third parties where it is necessary for the performance of our tasks or where you first give us your prior consent. It is likely that we will need to share your data with some or all of the following (but only where necessary):

The appropriate bodies of the Church of England including the other data controllers;
Our agents, servants and contractors. For example, we may ask a commercial provider to send out newsletters on our behalf, or to maintain our database software;
Other clergy or lay persons nominated or licensed by the bishops of the Diocese of London to support the mission of the Church in our parish. For example, our clergy are supported by our area dean and archdeacon, who may provide confidential mentoring and pastoral support. Assistant or temporary ministers, including curates, deacons, licensed lay ministers, commissioned lay ministers or persons with Bishop’s Permissions may participate in our mission in support of our regular clergy;
Other persons or organisations operating within the Diocese of London including, where relevant, the London Diocesan Board for Schools and Subsidiary Bodies;
On occasion, other churches with which we are carrying out joint events or activities.
We will share your data with various carefully selected IT system providers. At this point these include the following organisations- Hubb.Church.

How long do we keep your personal data?

We will keep some records permanently if we are legally required to do so. We may keep some other records for an extended period of time. For example, it is current best practice to keep financial records for a minimum period of 7 years to support HMRC audits. In general, we will endeavour to keep data only for as long as we need it. This means that we may delete it when it is no longer needed.

Your rights and your personal data

You have the following rights with respect to your personal data:

When exercising any of the rights listed below, in order to process your request, we may need to verify your identity for your security. In such cases we will need you to respond with proof of your identity before you can exercise these rights.

1. The right to access information we hold on you

At any point you can contact us to request the information we hold on you as well as why we have that information, who has access to the information and where we obtained the information from. Once we have received your request we will respond within one month.[page4image12520832]• There are no fees or charges for the first request but additional requests for the same data may be subject to an administrative fee .

2. The right to correct and update the information we hold on you

If the data we hold on you is out of date, incomplete or incorrect, you can inform us and your data will be updated.

3. The right to have your information erased

If you feel that we should no longer be using your data or that we are illegally using your data, you can request that we erase the data we hold.
When we receive your request we will confirm whether the data has been deleted or the reason why it cannot be deleted (for example because we need it for our legitimate interests or regulatory purpose(s)).

4, The right to object to processing of your data

You have the right to request that we stop processing your data. Upon receiving the request we will contact you and let you know if we are able to comply or if we have legitimate grounds to continue to process your data. Even after you exercise your right to object, we may continue to hold your data to comply with your other rights or to bring or defend legal claims.

5. The right to data portability

You have the right to request that we transfer some of your data to another controller. We will comply with your request, where it is feasible to do so, within one month of receiving your request.

6. The right to withdraw your consent to the processing at any time for any processing of data to which consent was sought.

You can withdraw your consent easily by telephone, email, or by post (see Contact Details below).

7. The right to object to the processing of personal data where applicable.

8. The right to lodge a complaint with the Information Commissioner’s Office.

Transfer of Data Abroad

Any electronic personal data transferred to countries or territories outside the EU will only be placed on systems complying with measures giving equivalent protection of personal rights either through international agreements or contracts approved by the European Union. Our website is also accessible from overseas so on occasion some personal data (for example in a newsletter) may be accessed from overseas.

Further processing

If we wish to use your personal data for a new purpose, not covered by this Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

Contact Details

Please contact us if you have any questions about this Privacy Notice or the information we hold about you or to exercise all relevant rights, queries or complaints at:

The Data Controller (Vicar or PCC)
St Andrew’s Whitehall Park
London
N19 3TN
Email: info@standrewsn19.org

You can contact the Information Commissioners Office on 0303 123 1113 or via email
https://ico.org.uk/global/contact-us/email/
or at the
Information Commissioner's Office,
Wycliffe House,
Water Lane,
Wilmslow,
Cheshire
SK9 5AF.

Hello and welcome to our church. If you are a new visitor, we have a page for you to get to know us and learn more about planning a visit.
Click here to see more.

Visitors click here.

Planning your Visit

Hello there...

Hello there

The following information is specifically for those planning a visit, so that you know, beforehand, what to expect on a Sunday morning.

Where and When

Our church services and many of our events take place at St Andrew's, Whitehall Park (details here).

We are located off Archway Road, on the corner of Whitehall Park and Gladsmuir Road.

Nearest tube station: Archway
Buses: 43, 134 or 263 to Waterlow Road
Free on street parking is available around the building on weekends and evenings

Sunday Service start at 10.30am. For would encourage you to arrive 5-10 minutes early to ensure you find somewhere to sit before the service begins. When you arrive, you should be greeted by someone on our Welcome Team who will help you feel at home.

Accessibility: There is wheelchair access for anyone who needs it. There are disabled toilets off the main hall.

Our Service

The main service begins with a welcome from one of our service leaders. This is followed by a time of sung worship, led by our band with a mix of songs and hymns. We typically have 2 or 3 songs, often including an action song that the children help lead. We then share news and notices, usually about what’s going on in the life of the church. One of our team will then give a talk that is bible based and that we can apply to our everyday life. This is followed by some led prayers. We then finish with a final worship song. Sometimes there is an opportunity to receive prayer at the end of the service.
We have a mix of prayer and informal liturgy throughout the service and share communion together on the 2nd & 4th Sunday in the month

Congregation 2

What about my kids?

We have a great programme lined up for kids of all ages:

Creche (0 months to 3 years). Our creche room is an unsupervised space where parents can be. A live video link is available so you can join in with the service and toys are provided for toddlers.
Kids Church (4-10 years) A fun mix of Bible stories, games, craft and prayer. Children can be dropped off with our dedicated kids team.
Youth Church (11+ years) This groups is ideal of secondary aged children and is an opportunity to explore the scriptures in a fun and relevant way, through questions, interactive bible study and discussion.

Children stay with their parent or grown-up at the start of the service as we worship (sing songs), together for the first part of the morning. After we have shared the peace together we announce that it’s time for the younger members to go to their various groups. You will need to go with your children to their groups and register them as part of our child safety policy.

The kids group activities vary depending on the age but usually there is a friendly welcome, bible stories, praying, craft, fun games and free play. Children are collected as soon as the service finishes.

Getting Connected

Sundays is just one expression of our. church life. There are other ways to get connected

Life Groups

While Sundays are a great way to meet new people, it is often in smaller gatherings that you can really get to know someone. Being part of one of our life groups allows you to make new friends, share together and support each other. We have a couple of groups that meet throughout the week, with some happening online. Check out Life Groups and see if there’s one that you could join, or we can put you in touch with a small group leader who will be more than happy to invite you along to their group.

We regularly run a couple of courses that helps people explore faith and grow in their relationship with God:
The Alpha Course is an opportunity to explore the meaning of life.
The Prayer Course is an opportunity to go deeper in your relaitonship with God.

Serving and Volunteering

If you want to get involved in the life of the church and help us make Sundays run smoothly, you can sign up to serve on a team.

Other Ministries

We also run the following ministries:

Night Shelter
Hand-In-Hand (Refugee welcome & english classes)
St Andrew's Meals

Get in touch with us if you have any questions

If you would like to come and visit the church beforehand you are more than welcome! Get in touch and we can arrange a time that suits you.

Name:

Telephone:

Email Address:
Comments / Questions or anything you would like to say?

We will contact you by email to say hello as soon as possible

Vicar


Rev. Steve Clarke
Steve is the vicar of St Andrew's and has been here since 2014

I hope that whoever you are, you will feel at home at our church.

Best Wishes

Steve